We had in our employ a senior clerk who was a bachelor in his forties.
He was always short of money. To make matters worse, he was in charge of the petty cash amounting to about RM500.00. The petty cash was monies entrusted to the Labour Department to pay South Indian laborers who called at the office and declared that they had no money to return home to India. As he was the sole employee we could not cause surprise checks and on days of Audit he would ensure that everything is in order. Only after the inspections would we know that he had taken temporary loans from colleagues to top up the petty cash box.
On one of my surprise checks I discovered no payments had been given to an elderly man who used to call at the office regularly for about three months. I inquired why the particular elder had not collected his dues. The clerk replied that the elder had passed away and no payments could be made. I told him to make a note in the register.
I forgot this episode being busy with my other duties. After a few months I noticed payments were still being made to the same old man and asked the clerk to explain the mystery. He told me he has no explantion as he had not seen the old man and the money was paid in his absence by the Officers of the Department. He said he would pay a visit to the elder’s house to verify the situation. A few weeks later when I raised the same issue he said the old man had indeed passed away and he did pass a huge sum of money being arrears due to the old man to his siblings. He produced a sheet of paper where there were scribblings in Tamil and told me they were acknowledgement of payments received by the family members.
I was not satisfied with the explanation and unknown to the clerk despatched two officers to the house to verify what was going on. The officers reported that the old man was still alive and denied receiving any money from the Department. Every time the officer came to his house he would give him a RM50.00 note from his own pocket, but he was never was given any slip to acknowledge the payment.
With this information I confronted the clerk. He admitted that he had made use of the money and pleaded for mercy. He was nearing retirement age and would lose his right to pension if action was taken against him. He promised restitution of the money the following week.The following week we heard he had taken a co-op loan to settle the amount he owed the elderly person. We checked with the elder and he confirmed receipt of the monies that was due to him. Considering the circumstances and the restitution we forgave him and allowed him to retire.
All content (c) Ganapathy Ramasamy, mynameisgana@blogspot.com
Image of Indian labourers working in a Malayan rubber estate under the watch of a Kangani is used for pictorial purposes only and is (c) of ehm.my

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